Revisions
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Revisions are maintained to indicate the number of times a document is revised or edited after its release. The revision numbering sequence maintained by different organization varies. It could be common across the organization or even can be project specific. In many cases it is dependent on the revision number the client would like to have. The user revision is used mainly to manage the client revision number. These revision numbers are linked with the issue purpose of the document.

To view the revision history of the document

Comparing document revisions

Original document and the changed document can be compared. Changed items are indicated in a different colour from the original. For comparing documents or drawings specter copies of original document and the changed document should be attached to the original document.

For Example: The original document has 3 circles. The first one is of diameter 5 cm, the second is of diameter 3 cm and the third one of 1 cm. The changed document has the third circle removed, second one with diameter modified to 5 cm and there is a new line added around it. The comparison has the following highlights:

  1. The border added in new version 2 is GREEN.
  2. The First circle that is unchanged is BLUE.
  3. The second circle that is modified is YELLOW.
  4. The third circle that is removed is RED.

The method of comparison is depicted in the following illustration.

Figure: Comparing documents/drawings

To compare the documents

Removing document revisions

When a user uploads a wrong revision and later replace it with the correct revision, the wrongly uploaded revision or old revisions can be deleted from the revisions tab.

To delete an old revision

Alerting users on using old revision of documents

If there are multiple revisions for a document, they are listed under revisions tab. On clicking the document number hyperlink, document details window is opened. If the document hyper link you clicked is that of an old revision document, this is indicated in the document details window. You can open the latest revision of the document by clicking the hyperlink Click here to open the latest revision.


NOTE: When a new revision is created for a document, old version will be displayed under the new and old revisions of the document.

Making a revision obsolete

If document is revised after transmittal release, when trying to remove the document from transmittal, a warning message indicating document cannot be removed from the transmittal as the document is revised after document release is displayed. In such scenarios the revision of the document that is no more required in the transmittal is made obsolete. Previous revision of the document will be considered as the latest revision by the system.

To obsolete a revision of the document