Adding Meeting Participants

Participants can be added to the meeting while the meeting is being created or after the meeting is created. Organiser and Chairperson can add participants to a meeting. This is possible if the meeting status is either CREATED / SCHEDULED.

To add meeting participants

On the meeting details window click Add Users.

Figure: Adding Users

Add Users window is displayed.

Figure: Add Users window

On the window different roles that can be assigned to a user in a meeting is displayed. Enter users corresponding to different roles. Here as you type, drop-down list with user names is displayed. Select the user name from the list.

Figure: Entering users for different roles

Following roles are displayed here.

Chairperson: Chairperson will have the most authoritative role in a meeting. Chairperson will be in overall control of the meeting. A meeting can have only one chairperson. Enter a user as the chairperson.

Approver: After chairperson, approver will have prominent role in the meeting. Approver can Approve, Reject and Publish the meeting. There can be multiple approvers in a project. Enter approvers for the meeting.

Organizer: Organiser is the one who practically conduct the meeting. Organizers can perform all operations associated with a meeting. A meeting can have multiple organisers. By default, the person who create the meeting will be the organizer.

Invitee: A meeting should have at least one attendee or invitee. Among invitees, there may be people other than WRENCH users.

After selecting users for different roles, click OK to complete addition of participants. Different participants are displayed in the Meeting Details window.

Figure: Inviting Participants

After adding participants next step is to invite the participants. For more information on inviting participants see Inviting Meeting Participants.