The search criteria in advanced search can be used to get the list of various document characteristics values. For Example: ‘Search criterion Checked Out By’ will list all the users available in the system, exposing their names and departments. Similarly, if ‘Genealogy’ is used as the search criterion, user can get the list of all genealogies. This is not desirable. 

To handle this , advanced search criteria can be made available to defined list of users and user groups.

To configure access to advance search

1. On the administrative settings window click Search.
2. Select either the users or user-groups for whom the configurations need to be made.

Figure: Configuring Advanced Search

3. Select the Object Type from a drop-down list.

Based on the object type selected different operation names are displayed.

4. Select the  checkbox next to the required operations.

Similarly operations can be configured against different object types.

5. After configuring the operations click Save to store changes.

Once a set of operations are configured against a user or user group, then when the user enters the Advanced Search window or Search Results window, the operations, options in the windows will be displayed as per the configurations carried out in the ‘Search’ tab in administration setting. All the operations available in more options menu of document smart folder and document details window is available here.

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