Attachments

The "Attachments" group shows details about other documents that has relationship with the selected document. A document may have two types of relationships with another document. "Association" is one kind of relationship, which is built and maintained manually after the document is added to Wrench Enterprise. The types of association are further organized in to the following categories.

Specters

Adding different types of attachments

In the attachments group of the document details window different types of attachments can be added. For adding an attachment type you have to select the respective attachment type.

To select an attachment type

In the document details window navigation pane select Attachments

Figure: Selecting attachment types

Different attachment types and number of attachments under each attachment type are displayed here. On selecting an attachment type details of attachments added are also displayed. You can carry out different operations with an attachment and these are explained in the following sections. In addition adding different types of attachments are explained in the following sections.

Adding Specters

Adding Related Files

Adding Reference Documents

Adding Comment files

Adding Client Comments

Adding Markup

Adding Squad Check Comments

Adding Specters

Specter or shadow files are the PDF files which are stored with the native files. These are stored so that while sending transmittals only the specter files are sent. Also it can be defined that users can only view the specter files and not the native files, so that editing and copying is not possible.

Specter is an non-editable version of the original Document. (For Example: Adobe PDF.) For security and protection of the original, a non-editable version of the original Document can be created , which will be referred for all downstream operations. This prevents the original being modified in any context as the original is never distributed.

You can add an attachments, specter files, comments or markups to existing as well as previous revisions of a document. This facility enables the user to identify the Comments/Attachments of a particular revision at a later point of time.

To add specter files

Adding related files

Related Files are documents which are referred to the original document.

For Example, "Assembling Instructions" is a related file to an "Assembly Drawing". In another context, "Organization Chart" is a related file to "Leave Application procedure" document.

To add related files

Adding reference documents

References which are attached to the document are displayed here. A new document (with all properties such as a genealogy ,document number, title, etc.) or an existing document in Wrench can be added as a reference document.

During the life cycle of a document, different wrench documents are referred for developing the document. Such links to other wrench documents can be preserved along with the document as �Reference documents�.

To add reference documents

Adding comments

Comments files are the files which are used by internal checkers. A comment file can be attached in the comments tab. In the case of interdepartmental reviews, review comments by different users can be attached to the document and the comments can be consolidated to a single document. The consolidated comment document and can opened for reviewing and the reviewed document is attached to the main document.

For Example: In the event of requirement of a change on the original design drawing, a document change request can be created for the original Document. The changes required are entered in a comment file and it is attached to the change request.

To add comments

Adding and consolidating interdepartmental review comments

When a drawing or document undergo interdepartmental review, each reviewer opens the document and mark their comment on the document. For each reviewer a different document is generated automatically while opening the document for commenting. The reviewer then attaches this commented document to the main document. If five reviewers open the document for commenting five separate comment documents are created. Each of the document is attached to the main document by the reviewer as Attachments. The different comments files can be consolidated to a single document. This consolidated comment document can be further reviewed and the reviewed document can be attached to the main document.

The following operations is available in the comments window of the Attachments tab. Using these options you can attach comments, consolidate client comments, review consolidated comment documents.

Open for Commenting

To open a file for commenting

Attach Comments

To attach comments

Consolidate Comments

To consolidate comment file

Open for Review

To open for review

Attach Review

To attach review file

Adding client comments

Client comments reflect the client's remarks on various operations. Usually the client comments are attached to the documents.

To add client comments

Adding Markups

Markup is a means of highlighting a required change on a drawing/document. When a drawing is in the final stages of a design, the drawings are published for review. Corrections and comments are received electronically through markups. You can re-publish your drawings based on these comments. Doing all this electronically shortens review cycles, and results in a more efficient design process. The default document viewer used with Wrench Enterprise has a native facility to create markups. It means you can create comments without editing the original file. These are also similar to comments. The difference is, comments are mostly textual whereas markups are mostly graphical.

NOTE: In order to understand how to create a markup it is recommended to refer the Autovue user manual.

To add markup

Adding Squad Check Comments

Process of circulating the document for the comments of respective disciplines is referred as Inter-Disciplinary Commenting or Squad Check.

To add squad check comments